The recommended method to run Athenaeum is either
Hosted Athenaeum (a.k.a. Athenaeum Cloud)
Self hosted Athenaeum with FileMaker Server
Using FileMaker Cloud (for Australian, US, European customers)
With Hosted Athenaeum, you receive automatically all of the infrastructure you need, much of which we can customise for you. We can customise running automated tasks on your copy of Athenaeum each evening.
With Self hosted Athenaeum, you install FileMaker Server 17 (or higher) on your own dedicated server (physical or VM). You (or we, with your permission) can configure this server in a variety of ways, including running various automated tasks each evening.
When creating schedules, you will need your unique server account and password for running scripts.
Also, please set time limits for your schedules. Even though the schedules normally take up to a couple of minutes4, be generous with the time and ensure that you check the "end the schedule if timeout is reached" option.
Check your event log after the schedules are run to see if they ended normally or not.
Every evening, the server can check internal values in Athenaeum for integrity and update values if needed. Certain imputed values are stored, rather than calculated on the fly for speed reasons. Occasionally, such as after certain manual imports, the stored values will need to be re-evaluated.
If you are hosting your Athenaeum on your own locally hosted server, open the FileMaker Server Admin Console and create a new script schedule that runs the script called
[server] Evening Server Maintenance
late in the evening when the server is least likely to be busy with other tasks.
Every morning, the server can run a complimentary schedule that:
If you are hosting your Athenaeum on your own locally hosted server, open the FileMaker Server Admin Console and create a new script schedule that runs the script called
[server] Morning Server Maintenance
early in the evening when the server is least likely to be busy with other tasks, e.g. 6am.
You can configure FileMaker Server to create daily automated issue notifications (i.e. emails).
Before doing so, you must ensure that Athenaeum is configured to send email via SMTP with the appropriate credentials.
The server must send by SMTP as it does not have access to mail client such as Outlook or Apple Mail.
This is configured in the Admin->Letters tab:
Your IT support staff will advise the settings to use here.
we suggest you don't use a subject like "your library hails you" (that is a mild joke)
Issue notifications involve
These are configured in Admin->Letters. You may define multiple notifications and the server will process each notification in turn.
You may have as few or as many notifications as you like.
To define a new notification, click the + icon on the left of the notification list.
Enter your settings and click save to add it to the list of notifications or click cancel to not save.
The components are:
Athenaeum comes with default letters that you can use, modify or duplicate and modify:
If you are hosting your Athenaeum on your own locally hosted server, open the FileMaker Server Admin Console and create a new script schedule that runs the script called
[server] process notifications
in the first few hours of the morning.
It's important to do this before the working day starts so that a notifications will be sent matching the number of days before or after. That is, it isn't much use receiving an email at the end of the day stating the items that will be due that day, please bring them back!
one reason FileMaker did it this way is because if an attached document in the database is itself a FileMaker database, FileMaker Server would have otherwise tried to open that file along with the other files, which would lead to all sorts of mischief. So FileMaker Inc. designed FileMaker Server to not look more than two folder levels deep when looking for files to open. Confusing, but clever. ↩↩↩↩↩↩↩↩
Microsoft long retired Internet Explorer, please don't use it - Microsoft Edge is their modern replacement ↩↩↩
Just for fun, you can embed the web search on the desktop client search screen! ↩
you may use the built-in letters, or customise those letters, or define your own letters ↩↩↩↩
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